To help you pick the best ones, here are the top 5 tools for Gmail: We have listed 20 of the best Gmail tools available in the Google Workspace marketplace, ranked by installations and reviews. Now we have seen some of the best built-in Gmail features, let’s see how you can take advantage of third-party tools to enhance your Gmail inbox and automate your workflow. To use it, click to Settings and scroll down to Smart compose, then enable by selecting Writing recommendations on. After some time, the Smart Compose feature will save you from wasting precious hours writing the same lines again and over. It also learns your email writing style so that you always sound like yourself. Smart compose allows you to have predicted words and phrases displayed as you begin drafting an email. Gmail is becoming smarter and smarter over time and can nowknow suggest entire sentences.
Press “Shift + ?” in your inbox for a complete list of all of the Gmail shortcuts.
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You can also bulk archive by simply choosing all emails and then hitting E or Y. Compose, Reply All, Forward, and other instructions can be queued up with the touch of a single button. Keyboard shortcuts are another extremely useful feature that can be set on Gmail’s Settings page under the General tab. Templates allow you to turn frequent messages into text snippets you can reuse to save time composing emails. Last but not least, you may find Templates interesting. With some experience, you can reach inbox zero without using your mouse at all! There are a number of other features in Advanced that are as beneficial, like Auto-advance, which shows the next conversation instead of your inbox, after your delete, archive or mute a conversation. This option allows for many more shortcuts than the default and, as the name implies, allows you to modify all hotkeys to your taste. This is Gmail’s beta test for new features that may or may not make the final cut.Ĭustom Keyboard Shortcuts is a feature that takes single keystrokes to a whole new level. The most useful item in Gmail settings is the Advanced panel. Gmail Advanced Features (formerly “Gmail Labs”) This significantly reduces email clutter.
If you sign up for a new service but don’t want to get emails from them, you may construct a filter that checks for “+junk”, auto-archives and marks as read. You may also combine this with filters and labels to keep things organised in advance. This tool allows you to join up for several social profiles with the same Gmail account. This practically allows you to own a limitless number of email accounts.
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Google disregards any extra periods and letters following a plus sign. Adding any number of periods between the letters of your Google username has a similar effect. Simply put a plus sign and a word between your Google login and (for ). Customizable EmailsĪnother really useful function that many people are unaware of is the ability to personalise your email. You may use these filters to get particular emails to automatically bypass your inbox, and be archived and marked as read, such as promotional newsletters that you don’t want to unsubscribe from but also don’t want to see every day. It matches them with From, To, Subject, and More fields. You may even program Gmail to do this for you.įilters is a powerful which detects certain emails as they appear in your inbox. A true cross between tags and folders, labels assist you in categorizing any new communications that arrive in your inbox.Īs new messages pop up, just tag them and drag & drop them into the appropriate label. Labels are, by far, the strongest organizing feature available in Gmail. Let’s start with the built-in features that you’re likely to ignore. In the second part, we’ll detail list the best third-party apps to boost your productivity with Gmail. In the first part, we’ll go through the best native Gmail tools, built-in your inbox. There are currently several methods to maximize its potential, whether through native tools or third-party integrations, designed to boost the platform’s efficiency. Gmail is a widely used, sophisticated, and user-friendly email platform.
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